Administrative Specialist | Finance & HR | Airport Operations

Ottawa International Airport (YOW) | Shared Services Specialist | Finance & HR Support

Location: Ottawa (YOW) Airport | On-Site | Full-Time | $60,000 / year

Be the engine behind the operation. We are looking for an Administrative Specialist - Finance & HR (Shared Services Specialist) to join our team.

If you’re the kind of person who thrives in organized chaos, keeps things moving behind the scenes, and can juggle finance, HR, and operations without breaking a sweat - this role was built for you.

At SSP Canada, our airport teams rely on precision, accountability, and speed. This Administrative Specialist - Finance & HR role sits right at the center of it all.

What You’ll Own

You’ll be the operational backbone supporting finance, HR, and administrative functions across the airport:

Manage Accounts Payable, Accounts Receivable, and cash controls
Oversee inventory tracking, petty cash, and safe audits across terminals
Compile and deliver reports (partnering with IT when needed)
Support new hire onboarding, badging, parking, and uniform distribution
Assist with job fairs and initial candidate interactions
Maintain accurate records, compliance, and system integrity
Ensure cash handling and inventory procedures are followed, no exceptions

What You Bring

Minimum: High school diploma + 3 years of admin experience supporting finance, HR, or accounting
Strong working knowledge of Microsoft Office (especially Excel)
Experience with inventory or financial systems (Crunchtime, HotSchedules, etc. = bonus points)
Ability to prioritize, problem-solve, and stay calm under pressure
A natural self-starter who doesn’t wait to be told what to do

What Sets You Apart

You can walk into a messy process and immediately see how to fix it
You’re trusted with confidential information—and you treat it that way
You balance accuracy + speed (rare combo, highly valued)
You can handle tough conversations and high-pressure moments professionally

What to Expect

Fast-paced airport environment (no two days look the same)
Mix of desk work and on-the-floor activity
Full-time, exempt

Why Join Us

Exciting Work Environment: Be part of a high-energy, fast-paced airport setting.
Career Growth: SSP Canada is one of the world’s largest restaurant operators, offering ample opportunities for advancement.
Comprehensive Benefits: Health, Dental, Vision, Life Insurance, Paid Time Off, RRSP, and Employee Assistance Program.

Why This Role Matters

This isn’t “just admin.”

You are the person making sure the numbers are right, the people are onboarded, and the operation runs without disruption.

No pressure… just the heartbeat of the airport.

Additional Statements

Diversity and Inclusion is a priority at SSP. We are an equal opportunities employer committed to engaging all of our people, so they feel valued and motivated; we champion diversity, promote inclusion, and ensure equality. We respect and protect human rights and prevent discrimination; and we positively impact our communities. We encourage and welcome applications from a diverse range of candidates regardless of background, gender, race, religious beliefs, disability, sexual identity and orientation.

SSP Canada is an equal opportunity employer and complies with the requirements of the Accessibility for Ontarians with Disabilities, 2005 in our recruitment and employment practices. If you require accommodation at any stage of the recruitment process, including the interview and assessment stage, due to a disability, please inform us of your need and the nature of the accommodation(s) that may be required.

This position is located in a secure airport environment and a Restricted Area Identification Card (RAIC) is required. All candidates must be legally authorised to work in Canada and must be able to provide the necessary government-issued documentation required for airport security clearance. Documentation will be reviewed during the onboarding process in accordance with Transport Canada regulations. Further information can be found at:

https://tc.canada.ca/en/programs/non-funding-programs/transportation-security-clearance-program/apply-transportation-security-clearance